nailit.

Privacy Policy

Effective Date: 13th November 2025

Nailit ("we", "our", or "us") is committed to protecting the privacy of companies, recruiters, and candidates who interact with our hiring platform and AI-powered recruiter network. This Privacy Policy explains what information we collect, how we use it, and the rights you have regarding your data.

This policy applies to:

  • Companies/startups using Nailit to hire talent
  • Recruiters partnered with our network
  • Candidates evaluated, referred, or interviewed through Nailit
  • Users visiting our website or interacting with our AI tools

1. Information We Collect

A. Business & Account Information

  • Company name, role, email, and contact details
  • Hiring requirements and job descriptions
  • Recruiter profile information (experience, domains, payouts, KYC)

B. Candidate Information

Only when submitted by candidates or recruiters, or provided with consent:

  • Name, email, phone, resume/CV
  • Skills, experience, work history
  • Interview recordings, notes, assessments, and AI-generated evaluation reports
  • Documents voluntarily uploaded by candidates

C. Platform & Usage Data

  • IP address, device details, geolocation (approximate), browser type
  • Pages viewed, interactions, timestamps
  • Interview responses (voice, text), application flow behaviour
  • Activity logs for compliance & fraud-prevention
  • Aggregated demographic and device-level analytics (via Google Signals, if available)

D. Payment Information (Recruiters Only)

Handled by third-party payment processors. Nailit does not store full payment card details.

2. How We Use Your Information

We use collected information to:

  • Operate and improve our AI-powered hiring, sourcing, and recruiter network services
  • Evaluate and shortlist candidates for open roles
  • Generate AI-based interview insights, assessments, and matching scores
  • Verify recruiter identity, eligibility, and payout details
  • Communicate operational updates, interview outcomes, and account notifications
  • Prevent fraud, abuse, or misuse
  • Improve platform performance, analytics, and service delivery

We do not use candidate data for advertising purposes.

3. Data Sharing

We do not sell personal data.

We may share limited data with:

  • Partner recruiters (only relevant candidate/job information)
  • Hiring companies (only information needed for their open roles)
  • Service providers (analytics, cloud hosting, communication tools)
  • Payment processors (for recruiter payouts)

All partners and service providers are bound by confidentiality and data-processing agreements.

We do not share candidate data with unauthorized third parties.

4. Cookies & Tracking Technologies

We use cookies and similar technologies for:

  • Essential platform functionality
  • Analytics and performance measurement
  • Fraud prevention
  • Optional advertising insights (limited, aggregated; via Google Analytics Advertising Features)

Users may opt-out of analytics tracking via browser tools or Google Ads Settings.

5. Data Security

We implement industry-standard technical and organizational safeguards. However, no method of electronic transmission is 100% secure.

6. Data Retention

We retain data:

  • As long as necessary to provide hiring services
  • Longer where required by law, compliance, or dispute resolution
  • Recruiters and companies may request deletion of their data anytime
  • Candidates may request deletion unless their data is required for ongoing hiring processes or compliance obligations

7. Your Rights

You may:

  • Access, update, or correct your data
  • Request deletion (subject to legitimate interests/legal obligations)
  • Request information on how your data is processed

Contact: amit@nailit.live

8. Changes to This Policy

We may update this Privacy Policy from time to time. Updates will be posted with a revised "Effective Date."